Certified Copy Applications

What is a Certified Copy?

A certified copy is a legal document and can be used to establish identity. Certified copies have the raised seal of the office issuing the record and are issued on State of New Jersey safety paper.

How to Apply:

You may either mail in your certified copy application with copies of your identification, or you may call the Office of Vital Statistics to schedule an appointment: 732-793-3700 ext. 105 or ext. 106.

If you would like to have your order mailed to a different address than what is listed on your identification, your application must include a notarized letter that authorizes the order to be mailed to a different address.

Step 1: Identify the non-genealogical record

You must be able to identify the record by providing all the information listed below on the application form. Your request cannot be accepted unless you provide the following information:

• Full name on the record
• City where the event occurred
• Exact date of the event (month, day, and year)
• Mother's maiden name
• Father's name (if recorded on the record)
• For Marriage, Civil Union, or Domestic Partnership - Instead of parents' names, you must provide the name of the spouse/partner.

Step 2: Provide Acceptable Identification

You must provide acceptable ID in order to get a copy of any vital record. Copies of vital records must be mailed to the address listed on your identification.

The following are acceptable forms of ID:

• Current, valid photo driver's license or photo non-driver's license with current address

• Current, valid driver's license without photo and one alternate form of ID with current address

• Two alternate forms of ID, one of which must have a current address
• Alternate Forms of ID:
  • Vehicle registration
  • Vehicle insurance card
  • Voter registration
  • US/Foreign Passport
  • Immigrant Visa
  • Permanent Resident Card (Green Card)
  • Federal/State ID
  • County ID
  • School ID
  • Bank Statement (within previous 90 days)
  • Utility Bill (within previous 90 days)
  • W-2 for current/previous tax year

Step 3: Payment of Fees

• $10 per certified copy
• Cash, Check, Money Order, or Credit/Debit Card 

Please be advised there is a 2.95% fee for credit or debit cards

Step 4: Proof of Relationship

To get a certified copy of a person’s vital record, you must provide proof of your relationship to the person listed on the record and the proof must establish you are one of the following:

• The subject of the record
• The subject’s parent, legal guardian or legal representative
• The subject’s spouse/civil union partner; child, grandchild or sibling, if of legal age
• A state or federal agency for official purposes
• Pursuant to court order

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